A strong value proposition of SharePoint is the ability to better organize your content, improve discoverability, and clarify authorship and accessibility by mapping to SharePoint’s permissions. However, one of the primary reasons for delaying a file share migration is the need to go through and “clean up” content so that it can better fit into the SharePoint paradigm.
As with any spring cleaning, migrating your file shares presents an opportunity for users and administrators to clean up document versions, reorganize folder structures, clarify content ownership, and update relevant metadata. But is it easier to clean up this content inside or outside of SharePoint?
Users generally have three options:
- Move content, as-is, into SharePoint and clean up there
- Clean and organize content first, then move to a new structure in SharePoint
- Migrate content in waves, using the iterations to sort through and organize your content while in transit, moving some content as-is, reorganizing and transforming others
The echo FileLoader supports all three strategies: Quickly and easily move your file shares to SharePoint, as-is, and maintain your file structure. Or reorganize your content manually, and push to your new SharePoint layout. Or migrate iteratively, allowing you to clean up, sort, and transform your data on your own schedule.
Unique to echo FileLoader is the ability to create Microsoft Excel “control files” that represent your file shares, allowing administrators and users to work, disconnected from SharePoint, to clean up your file shares and apply metadata.
Regardless of your strategy, echo FileLoader is a powerful and flexible tool that allows you to replicate your complex folder structures, work offline in Excel, retain or consolidate versions, maintain or modify key metadata and historic data, maintain or map permissions, and keep a complete audit trail of what you’ve done.
To find out more about echo FileLoader, click here
